ARJ App User Guide



What is the program?

ARJ is building a program designed for large-scale use in overturning racially unjust policies and practices. It involves a web-based software application and a network of highly trained facilitators and trainers – along with the most important part: a vast army of active participants, like you.

What is the ARJ App?

The ARJ app is the web-based software application that supports the ARJ program, serving as your digital concierge for participating in the program. The app walks you through the steps to get signed up and fulfill requirements to ultimately join a “pod” (think: your working group).

Once in a pod, the app is the home base for the pod, to coordinate pod activities, such as meetings and tracking actions taken, as well as communications among pod members and across pods with shared focus.

Each participant will have their own unique app experience. What you see when you sign in may not be the same as other participants because each participant has a unique journey.

Contents

Sign-up

Basic Info

The first step in signing up is providing some basic info, such as your name, and zip code. The nickname you chose is how the app will refer to you and also how you’d like your pod-mates to refer to you.

Account Requirements

You need an email and password to use the app. Passwords should be at least 8 characters in length. You will use your email and password to sign-in when returning to the app in the future.

You must verify your email, so be sure to use an email address for an account that you have access to.

Action Preferences

Your action preferences determine your pod assignment. You will be matched with other participants based on the following:

  1. Topic or issue preference
  2. Time-slot availability for participating in meetings
  3. Whether you wish to join a pod with others across the nation or restrict to pod members in your same state

Registration Fee

Returning to the app

You can return to the app at any time from any device and you will be taken to your personal experience, depending on your progress on your unique journey.

https://app.arj.today

Sign-in

Sign-in with your email address and password saved from above, when you first created your account and verified your email.

Top menu

On your dashboard, the top menu appears with your nickname in the upper-right of the screen on desktop or with a “hamburger” menu on mobile (three dashed lines).

From the top menu, you can mange your profile, your availability time-slot preferences, get some basic help, and logout.

Profile

Your profile has three sections, as described in the following sections.

Basic Info

Use the basic info section to view and manage basic info like your name, nickname, zip code, and pod geographical preference.

Details

Use the details section to view and manage additional optional profile details, address, phone number, and race/ethnicity.

Topic interests

Use the interests section to view and manage your pod topic/issue interest preferences. If you are not yet assigned to a pod, changing these interest preferences affects your pod assignment (participant matching).

Availability

Use this option to modify your meeting time-slot preferences. If you are not yet assigned to a pod, changing your meeting time-slot availability preferences affects your pod assignment.

Green time-slots with a checkmark indicate days of the week and time-of-day time-slots for which you are available for pod meetings. Click or tap a time-slot to select or deselect that time-slot.

Program eligibility requirements

One role of the app is to manage your pod-assignment. There are several prerequisites that must be satisfied in order to join a pod.

  1. Registering for an orientation
  2. Completing background materials
  3. Attending the orientation

Registering for an orientation

The app allows you to register for an orientation.

After attending the orientation, you return to the app to indicate your attendance and move on to the next step.

Background materials

Completing background materials is a requirement before you can be assigned to a pod.

The app sends the list of background materials to your email (check your spam folder). Once you have received the email, scroll to the bottom of the page.

Confirm that you received the background materials and that you will complete them to move on to the next step.

Attending the orientation

Once you attend the orientation, return to the app to indicate your attendance.

If you attended the orientation, you will then have completed the requirements and will be ready for pod assignment.

If you were unable to attend, you will be given an opportunity to register for a future orientation, as before.

Pod eligibility

Once all the requirements have been met, you will be eligible for pod assignment. Pod assignment could be immediate or it may take some time to find a match for your topic, meeting times, and geographic preferences.

You will receive an email when you have been assigned to a pod.

While waiting for a pod assignment, you can change your preferences using the top menu as described above for availability, issue preferences, and geographic preferences.

Pod assignment – Pod Dashboard

When you have been assigned to a pod, you will see the main pod dashboard when you sign-in.

The pod dashboard is divided into sections as described below.

  1. Basic Pod info
    1. Pod name
    2. Members
    3. Topic focus
  2. Success metrics
  3. Actions
  4. Upcoming meetings
  5. Past meetings
  6. Pod discussion board
  7. Topic discussion board

Basic pod info

The top section shows the pod name, the number of pod members, and the pod focus area (if any).

Click or tap the pod members to see a list of members.

Click or tap the focus area to access topic-specific resources (if any).

Success metrics

Metrics for meetings and actions are shown. Use the details links to see further details and functions.

Actions

This section shows any actions assigned to you (like a to-do list). You can update the status and progress of an action by clicking or tapping the corresponding widgets.

Use the Details widget on the Actions success metrics box to display all pod actions and to add an action for yourself.

Upcoming meetings

Any upcoming meetings are listed here. You will receive email invitations to pod meetings and they are also listed here, along with an add to calendar button.

Pods are expected to meet regularly. Facilitators schedule the initial meeting during which they will assign a “pod captain” who is responsible for scheduling pod meetings, as described below.

Past meetings

This section lists the pod meetings that have occurred. You can indicate your attendance to past meetings, as well as provide feedback in the form of a star-rating and comment.

The disposition column shows the overall star-rating (average of all pod-member ratings for that meeting) and the rating shown to the right is the rating that you provided.

Pod discussion board

The Pod discussion board section shows active discussion topics. Pod discussions are a means to communicate with your pod-mates. They are private to your pod and not visible to anyone outside your pod.

You can click or tap into an existing discussion to add a reply.

You can start a new discussion thread by clicking or tapping All Topics and then using the New Thread button to start a new thread.

Topic discussion board

The topic discussion board is similar to the pod discussion board except these discussion threads are visible to all pods of the same topic preference. The topic discussion board is a means to communicate and coordinate with participants across pods working on the same issue / topic.

Pod captain

One pod member is selected by the facilitator during the initial pod meeting to act as “pod captain.” The pod captain is responsible for scheduling pod meetings.

Scheduling a pod meeting

Use the Details button on the Meetings success metrics box to view pod meetings.

Use the Schedule meeting button to schedule a new meeting.

The best practice is to use part of the time of a meeting to schedule the next meeting, getting consensus on a time and date that works for everyone.

When you schedule a meeting, all pod members will receive an invitation email form the app. The details you provide when scheduling the meeting should include everything necessary to attend the meeting (i.e. zoom link etc).

If necessary, you can use the edit button to change the meeting details or date and time, but you should do so sparingly because pod members will be sent updated invitation emails with every change, which can get confusing.